Category Archives: Meetings & Agenda

Minutes of EC Meeting held on 5th May 2014 at conference Hall of Aditya Birla Auditorium, Ranchi

The Executive Committee Meeting of the All Jharkhand Chess Association was held at Conference Hall of Aditya Birla Auditorium, Ranchi on 5th May 2014 at 4.00 pm sharp in presence of the following members:

S.No Name Designation
1 Pradip Varma President
2 Neeraj Kumar Mishra, IM Working President
3 Dhanjay Kumar Sinha Vice President
4 Pritam Singh Hon. Secretary
5 Akid Khan Jt. Secretary
6 Awdhesh Kumar Jt. Secretary
7 Pankaj Kumar Executive Member
8 Manish Kumar Ranchi
9 Jay Kumar Sinha Ranchi
10 Jayant Kumar Bhuyan ESDCA
11 Neeraj Kumar Sinha Ramgarh
12 Rajesh Kumar Mishra Dumka
13 Ghanshyam Prasad Sah Dumka
14 Sanjesh Mohan Thakur Ranchi
15 Himangshu Bikash Chakraborty Ranchi

The meeting was presided by our President Mr. Pradip Varma. The following decisions were taken after deliberation amongst the members presented:

Agenda 1. Confirmation of the minutes of the last Executive meeting held at Dumka on 21.12.2013.
Decision: The minutes of the last Executive meeting held at Dumka on 21.12.2013 was read by the Hon. Secretary and the same was confirmed by the house.

Agenda 2. Hon. Secretary Report from 21.07.2013 to 31.03.2013.
Decision: The Hon. Secretary Mr. Pritam Singh read out his report of last 250 days since he took over the office, covering the all aspects of activity took place within the mentioned duration till date. The same was adopted by the house unanimously.

Agenda 3. Affiliation of Palamu District and SERSA as Special Member.
Decision: The House agreed to grant the Provisional Membership to both of them (Palamu District Chess Association as District Unit as well as South Eastern Railway Sports Association as Special Member) for initially and instructed Hon. Secretary to complete the formalities in this regard.

Agenda 4. Any other matter with permission of the chair?
a. On Life Membership application received.

Decision: In total six (6) applications of the following persons were put up before the house for approval:

  1. Mr.Pradip Varma, President, AJCA.
  2. Mr.N.K.Mishra IM, Working President, AJCA.
  3. Mr.Pritam Singh, Hony. Secretary, AJCA.
  4. Mr.Akid Khan, Jt. Secretary, AJCA.
  5. Mr.K.M.Prasad, Jamshedpur and
  6. Mr. Himangshu Chakraborty, Ranchi.

House agreed to grant Life Membership to all and further requested to get these applicatios forwarded from the applicants respective District Chess Association at least here after.

House also passed a resolution that prior to granting any new comer to the game of Chess with our Life Membership, he will have to become Individual Member for three years by paying Rs. 1000/- per year and such members shall not have any voting right.

b. Regarding District units not conducting their District Championships in time i.e. prior to State Championships.

Decision: The House decided to issue a show cause notice to the District units for not conducting their District Championships in time and also instruct them to conduct and complete their respective District championships of 2015 by 31st August 2014. In case any district unit fails to complete the same the concerned district unit will be liable for their disaffiliation.

c. Regarding Arrear or current dues if any including affiliation fee?

Decision: It was decided to convey the each Members (District units) as well as Special Members to update their membership by clearing all arrears, if any, including affiliation fee, before 30th June 2014.

d. Hiring charges of DGT Chess Clocks within Jharkhand State?

Decision: It was decided to convey to each member (District units) not to take any hiring charges from any of our District units / Special units for conducting AICF and FIDE approved tournament / championship. But in case any damage or lost the said authority has to replace the same. It is also mandatory to send the DGT Chess clocks for State Championships.

The meeting ended at 5.30 pm followed by hi tea.

EXECUTIVE COMMITTEE MEETING of AJCA

We are happy to inform you that our Executive Committee Meeting of Financial year 2014-15 of All Jharkhand Chess Association is scheduled to be held at Sarala Birla Public School, Mahilong, Purulia Highway, Namkum, Ranchi on 5th May 2014 at 4.00 pm sharp to discuss and decide the following agenda:

AGENDA

  1. Confirmation of minutes of the last Executive meeting held at Dumka on 21.12.2013.
  2. Secretary’s report of last 250 days from 21st July to 31st March 2014.
  3. Affiliation of Palamu District Chess Association and SERSA as Special Member.
  4. Any other mater with the permission of the Chair.

Minutes of EC Meeting held at Indoor Stadium, Dumka on 21st December 2013

Download the Revised Financial Regulation

The Executive Committee Meeting of the All Jharkhand Chess Association was held at Indoor Stadium, Dumka on 21st December 2013 at 3.00 pm sharp in presence of the following members:

S.No Name Designation
1 Mr. Neeraj Kumar Mishra Working President
2 Mr. Uma Shankar Choubey Vice President
3 Mr. Dharmendra Kr. Jaiswal Vice President
4 Mr. Pritam Singh Hon. Secretary
5 Mr. Suresh Nath Narone Jt. Secretary
6 Mr. Akid Khan Jt. Secretary
7 Mr. Rajiv Ranjan Gupta Latehar
8 Mr. Deepak Kumar Hazaribag
9 Mr. Basudev Pandit Dumka
10 Mr. Deepak Kumar Ranchi
11 Mr. Ashish Kumar Chatra
12 Mr. Prabhat Ranjan Dhanbad
13 Mr. Pritam Kumar Sinha Deoghar

In absence of our President Mr. Pradeep Verma, the meeting was presided by our Working President Neeraj Kumar Mishra. The following decisions were taken after deliberation amongst the members present:

  1. The minutes of the last Executive meeting held at Dhanbad on 16.06.2013 was read by the Hon. Secretary and the same was confirmed by the house.
  2. Hon. Secretary Mr. Pritam Singh read out his report of last 5 month since he took over the office, covering the all aspects of activity took place within the mentioned duration till date.
  3. House agreed to the request received to form the Garhwa District Chess Association and requested Hon. Secretary to complete the formalities and grant them with Affilliation.
  4. House discussed the financial regulation framed by the Association and decided the followings:
    a)      Increase the Player Registration Fee from Rs. 30 to Rs. 100 yearly.
    b)      Increase the Affiliation Fee of all District chess Association from Rs. 400 to Rs. 1000 yearly.
    c)       One more saving bank account opening at Kotak Mahindra Bank at Ranchi.
    To attend the AGB/AGM each eligible members will be provided with travelling allowance at the following rates:

    For travel from 500 kms and above : Rs.1500/-
    For travel from 300 kms to 500 kms : Rs.1000/-
    For travel from 100 kms to 300 kms: Rs.750/-
    For travel from 100 kms and below: Rs.500/-
  5. As per the announcement made by the President, the following Present member units were handed over the declared 5 Chess set and 2 DGT Clocks and they have been instructed to send these Clocks to each of our official events along with their participants. If the AJCA finds that the participation from such districts is not at regular basis then AJCA has the right to take back the Clocks.

The meeting was called off at 6.30 pm.

Minutes of The Annual General Body Meeting Held on 21st July 2013 at Anjali Hotel, Ranchi

In the presence of the following existing office bearer’s and representatives of the valid members:

Sr. Name DESIGNATION Association MEMBER /SPL. MEMBER UNIT
1 SRI. BHARAT SINGH CHOUHAN CEO AICF OBSERVER
2 SRI. UMA SHANKAR CHOUBEY WORKING PRESIDENT AJCA DUMKA
3 SRI. JAY KUMAR SINHA VICE PRESIDENT AJCA RANCHI
4 SRI. NEERAJ KUMAR MISHRA HONY. SECRETARY AJCA DHANBAD
5 SRI. PRITAM SINGH TREASURER AJCA HAZARIBAG
6 SRI. JAYANT KUMAR BHUYAN JOINT SECRETARY AJCA EAST SINGHBHUM
7 SRI. B T RAO JOINT SECRETARY AJCA SARAIKELA KHARSAWAN
8 SRI. AJIT KUMAR SINGH JOINT SECRETARY AJCA GIRIDIH
9 SRI. SURESH NATH NARONE MEMBER AJCA DEOGHAR
10 SRI. RAJIV RANJAN GUPTA MEMBER AJCA LATEHAR
11 SRI. VIVEK KUMAR PRASAD MEMBER AJCA CHATRA
12 SRI. AMIT KUMAR MEDDA CO-ORDINATOR AJCA CCA
13 SRI. D JAISWAL PRESIDENT LDCA LATEHAR
14 SRI. N N PANDEY SECRETARY WSDCA WEST SINGHBHUM
15 SRI. SUNIL SHARMA TREASURER WSDCA WEST SINGHBHUM
16 SRI. BINOD KUMAR “VEDI” SECRETARY GDCA GODDA
17 SRI, BHANU PRATAP RAMANI TREASURER GDCA GODDA
18 SRI. BASUDEV PANDIT SECRETARY DDCA DUMKA
19 SRI. K K AKHOURI SECRETARY HDCA HAZARIBAG
20 SRI. PRADIP KUMAR VARMA PRESIDENT RDCA RANCHI
21 SRI. MANISH KUMAR CO-ORDINATOR RDCA RANCHI
22 SRI. PANKAJ KUMAR SECRETARY SKDCA SARAIKELA KHARSAWAN
23 SRI. ARVIND KUMAR SINHA SECRETARY DDCA DHANBAD
24 SRI. PRANAV SHANKAR PANDA JOINT SECRETARY DDCA DEOGHAR
25 SRI. AWADHESH KUMAR JOINT SECRETARY ESDCA EAST SINGHBHUM
26 SRI. N K TIWARY GENERAL SECRETARY ESDCA EAST SINGHBHUM
27 SRI. RAMESH KUMAR CHOUDHARY TREASURER GDCA GIRIDIH
28 SRI. AKID KHAN SECRETARY CDCA CHATRA
29 SRI. DHANANJAY KUMAR VICE PRESIDENT RDCA RAMGARH
30 SRI. UMAPADA BATABYAL SECRETARY CCA CCA
31 SRI. PRABIR PRAMANIK VICE PRESIDENT CCA CCA
32 SRI. M. LAXMI NARAYAN VICE PRESIDENT SKDCA SARAIKELA KHARSAWAN

The ANNUAL GENERAL BODY MEETING of All Jharkhand Chess Association was convened to discuss the following agenda and later to elect the new set of office bearer’s for 2013 – 2016 at Anjali Hotel, Ranchi on 21st July 2013 at 10:30 AM

  1. Confirmation of the minutes of previous AGM (Copy enclosed).
  2. Secretary’s Report.
  3. Accounts.
  4. Adaptation of the “Amendments decided in the Central Council Meeting” held at Dhanbad on June 16, 2013.
  5. Affiliation of SERSA Chess Academy, Chakradharpur.
  6. Disaffiliation of the following Ordinary Members:
    1.Lohardaga – 2. Sahebganj – 3. Bokaro – 4. Jamtara
  7. Decision on Special membership of the Chakradharpur Chess Association.
  8. Any other matter with the permission of the chair.
  9. Appointment of Returning Officer
  10. Election of new body

Agenda # 1

Minutes of the previous AGM held on 7th January 2012 at JRD Tata Sports Complex, Jamshedpur was read and was confirmed unanimously.

Agenda # 2

Secretary’s report was presented by the Hon. Secretary and was adopted unanimously.

Agenda # 3

An Audited accounts was circulated to the secretaries of the Member Association and later on request from the house it was provided to each present members of the AGM.  The same was passed unanimously.

Agenda # 4

The amendments proposed by the Executive Committee (Central Council) held at Dhanbad on 16th June 2013 was put for the adaptation in which Mr. Awadhesh Kumar asked permission saying is there any chance if any changes to be discussed in the decision taken at the said Executive Committee meeting. House permitted him to express his views. He put a question to the house saying that the inclusion of the post of the Working President for the election is whether to accommodate somebody in particular or else? In reply the Observer of AICF, Mr. Bharat Singh informed that it seems there is a provision to elect a Working President but for some unknown reasons nobody was elected for that particular post. Though it was noticed and a change was accepted in the clause 14.2 which should read “ In the absence of the President, the Working president shall preside over EC Meetings, give rulings, preserve orders, sign minutes and shall also have a casting vote”. Rest was adapted as proposed by the EC.

Agenda # 5

A request regarding affiliation to SERSA Chess Academy was put up for consideration on which it was decided that the said body is of a club status, therefore it should get affiliated to District Chess Association of that region. However, if the Chakradharpur Division of the Railway desires to get themselves affiliated then they can apply accordingly to the AJCA.

Agenda # 6

It was unanimously accepted to disaffiliate the our existing ordinary members namely Lohardaga Sahebganj, Bokaro and Jamtara so that AJCA can replace it with other Member to spread the game of Chess in these areas.

Agenda # 7

The house opposed to keep or give status of a Special Members other than District and Institutions/Organizations. Under the circumstances the Chakradharpur Chess Association’s affiliation has to be cancelled and request them to get affiliated with the West Singhbhum District Chess Association.

 Agenda # 8

In any other matter nothing was discussed and all requested to proceed with other agenda.

Agenda # 9

Mr. Pradip Varma, who was given responsibility to appoint the returning officer for the election by the EC at Dhanbad, introduced Mr. R. B. Gupta, Retd. District Judge, Ranchi as returning officer to the house. After which the proceeding was handed over to Mr. Gupta.

Agenda # 10

There were two nominations for the post (one) of Hony. Secretar, five nominations for the post of 4 Joint secretaries and five nominations for three Executive Members. Mr. Jayant Kumar Bhuyan (ESDCA), Manish Kumar (Ranchi), Niraj Sinha (Ramgarh) and Rajiv Ranjan Gupta (Latehar) withdrew their candidature resulting to no voting and the following office bearer’s were elected for the year 2013 – 2016.

Incoming President Mr. Pradip Varma thanked everybody for giving him an opportunity to serve the Chess fraternity of Jharkhand and seeked co-operation from all. He also promised to provide each member Districts 5 (Five) Chess Set and 2 (Two) DGT Clocks in near future and also promised to bring financial assistance of Rs. 10,000/- (an increase by Rs. 5,000/- promised earlier by the outgoing secretary) for each Member District to organizing there District championships.

The meeting was over with inviting every one for Lunch.

CENTRAL COUNCIL MEETING OF AJCA

ORG BY:  DHANBAD DISTRICT CHESS ASSOCIATION
DATE:  JUNE 16’ 2013 AT DHANBAD
MINUTES OF THE CENTRAL COUNCIL MEETING

In the presence of the following:
I. CC Members

  1. Mr. Uma Shankar Choubey, Vice President Dumka
  2. Mr. Neeraj Kumar Mishra, Hony. Secretary
  3. Mr. S N Tiwary, Jt. Secretary Dhanbad
  4. Mr. Jayant Kumar Bhuyan, Jt. Secretary ESDCA
  5. Mr. Ajit Kumar Singh, Jt. Secretary Giridih
  6. Mr. Pritam Singh, Treasurer ESDCA
  7. Mr. Vivk Kumar, Member Chatra
  8. Mr. Amit Kumar Medda, Co-Ordinator CCA

II. Invited Non CC Members.

  1. Mr. Arvind Kumar Sinha, Secretary Dhanbad
  2. Mr. Mukesh Kumar Sinha, Jt. Secretary Dhanbad
  3. Mr. Narendra Kumar Tiwary, Secretary ESDCA
  4. Mr. Awadhesh Kumar, Jt. Secretary ESDCA
  5. Mr. Prdip Kumar Varma, President Ranchi
  6. Mr. Akid Khan, Secreatry Chatra
  7. Mr. Anil Kumar Singh, Jt. Secretary Chatra
  8. Mr. Bipin Kumar Shastry, Dumka
  9. Mr. N N Pandey, Secretary WSDCA
  10. Mr. Sunil Sharma, Secretary WSDCA
  11. Mr. Binod Kumar Bedi, Secretary Godda
  12. Mr. Dharmendra Jaiswal, President Latehar
  13. Mr. Subodh Kumar Jha, Bokaro

To discuss the following circulated AGENDA at 14:00 hrs in the premise of the Central Institute of  Mines & Fuel Research (CIMFR) at Dhanbad.

  1. Confirmation of minutes of the last Central Council Meeting held on 2013.
  2. Filling the vacant post of President, following the resignation submitted to AICF by Mr. N K Singh.
  3. Accounts
  4. Finalization of the State calendar for 2013.
  5. Framing the bye laws of the Association and recommend it to AGM of 2013.
  6. Fixation of date and place of the AGM with election for 2013-2016.
  7. Finalizing the list of eligible members with voting right.
  8. Appointment of returning officer for the election.
  9. Any other matter with the permission of chair.

The meeting started at 3.00 PM as few of the members reached late. The Vice President Mr. Uma Shankar Choubey was requested to preside the meeting in the absence of the President by Mr. N K Mishra and seconded by Mr. Arvind Kumar Sinha, the request was gladly accepted by the house unanimously.

A welcome to the members was given by the host association’s Secretary, Mr. Arvind Kumar Sinha. He shared many important information about the city Dhanbad, not known to many of us.

Agenda # 1
The minutes of the last CC Meeting was read by the Hony. Secretary on behalf of the working Secretary Mr. B T Rao who was absent due to his bad health and was placed or the confirmation before the house. Mr. N N Pandey who presided in the said CC meeting and Mr. N K Mishra pointed out the below mentioned mistakes, a gross one on which Mr. J K Bhuyan, Jt. Secretary, who was helping the Working Secretary since January 2012, refrained to say anything on the issue raised.

Mistakes in the minutes:

  1. Question raised by Mr. Mishra that what have we done on the instryction of AICF regarding amendments in our constitution as per their circular, circulated in the March 2012. Mr. J K Bhuyan denied that It might have been forwarded in recent past prior to the meeting which was not true.
  2. No mention about Mr. N K Mishra’s following objections:
    a) About his involvement in the ESDCA’s internal matter.
    b) Non CC member’s presence in the meeting (Mr. Pritam Singh also objected).
    c) ESDCA’s claim that as the meeting premise is within their office premise, their members have every right to be there, an unwanted interference.
    d) No quorum was fulfilled.
  3. No deliberation or decision was taken on the mentioned dates of the AGM.
  4. Mr. R N Murty’s denial about writing AICF for appointing an Observer for the ESDCA’s election for their present tenure (an incorrect one)

House instructed to make the necessary change in the minutes to rectify it.

Agenda # 2
On Presidents resignation, Mr. N K Tiwary enquired whether the resignation was submitted to AJCA or not Mr. N K Mishra read out the communications took place between him, President and AICF and also established that the resignation’s email copy did come in our official email
ID  Jharkhandchess@gmail.com .

House agreed with the view of AICF, regarding Mr. N K Mishra remaining as Hony. Secretary, AJCA till next election after few heated argument with the ESDCA’s Secretary for quoting their member Mr. R N Murty “What for you all are going to the CC meeting at Dhanbad, everything is managed already”, was very strongly opposed by Mr. Arvind Kumar Sinha, Mr. Binod Kumar Bedi, Mr. N N Pandey and Mr. Akid Khan. House also thanked Mr. B T Rao for shouldering the responsibility of Hon. Secretary, AJCA, during the period in which Mr. N K Mishra was not available.

House entrusted Mr. Uma Shankar Choubey, the Vice President of AJCA, with the responsibility of the Working President and decided to write to Mr. N K Singh along with the copy of the minutes of this meeting “Today’s house would be happy if you could review your decision and in your absence we have elected Mr. Uma Shankar Choubey as Working President”.

Agenda # 3
An Audited account was presented by Mr. Pritam Singh, Treasurer and was accepted by the house unanimously after few clarification and suggestions regarding the Income part (shown as a consolidated) which may be divided in few more heads. By Mr. N N Pandey and  .N.K.Tiwary.

Apart from the submitted account, Mr. Mishra brought to the notice of the house that an amount of Rs. 10,000//- was to be received by us from Tata Steel, an sponsorship amount for the State Championship held in 2012, was taken after deduction of Rs. 200/- (TDS) in the name of ESDCA as our association do not have our PAN No. The same and  21,150/- (as per the information recd from ESDCA) are to be recd from ESDCA against different heads. Also informed that an amount of Rs, 1570/- is with Saraikela and Kharsawan and Rs. 1,000/- with Godda.

Mr. N K Tiwary objected and said it is “Insulting” to them to talk about the dues in the CC meeting and they have claimed that they have ‘given’ AJCA lot of revenue in the past. Hon. Secretary read the communication between ESDCA and AJCA in which ESDCA claimed that
The said amount Rs. 9,800/- was promised by three member ‘core’ committee President, Working Secretary and Jt. Secretary Mr. J K Bhuyan, to be utilized for the prizes of the State U-13 and U-19 Boys and Girls Championship conducted by ESDCA recently.

In reply to Mr. N K Tiwary’s remarks house warned him not to use objectionable words in the meeting and be ethical in his remarks.

Hon. Secretary informed the house that there is nothing in writing and it seems it was decided amongst the said ‘Core” committee. He also informed that Treasurer is also unaware of such decision. However it is submitted to the house for the decision.

Amit Kumar Medda objected to the exemption specially to ESDCA saying that ESDCA is the financially strongest Ordinary Member and if AJCA was willing to spend any such big amount then probably any other Ordinary Member could have organized such event and in future in such instances we should provide the same offer to others.

Hon. Secretary also mentioned that the Bokaro District is suspended since 2006 on financial ground as they failed to pay a sum of Rs. 10,000/- in connection with the Senior State Championship organized by them. He requested we should consider to revoke their suspension. On this ESDCA suggested after the AGM/Election a new body may be formed and ask the new body to pay the due amount.

Finally, house agreed to redeem Rs. 9,800/- deposited to ESDCA account as per the verbal commitment and warned against committing anything verbally in related with finance and in such decisions the Treasurer should be included. Godda District requested for their exemption also which was accepted. West Singhbhum also reminded that a decision was taken to give them 2 no’s of Chess Clock, but Treasurer informed that though we wish but our finance does not permit to it. Finally Hon. Secretary announced that in this current financial year we will try to provide Rs. 5000/- to each Ordinary Members.

Agenda # 4
It was decided to organize the State U-15 Boys and State Women and U-15 Girls will be organized together as the dates of the National Women Challenger’s are approaching soon. The event was offered to all but no Ordinary Members showed the desire organize it. Under the Circumstances AJCA will organize it either in Chaibasa or Dumka depending on the availability of playing venue and accommodation.

Godda District Chess Association agreed to organize the State U-9 and U-11 Boys & Girls Championship in the month of August 2013.

Agenda # 5
The circulated proposed amendments in the present constitution was accepted after a small correction in the

a) Clause 8.03. Ordinary Member – It is meant for and open to all District Chess Associations. District Association which affiliates itself with AJCA (All Jharkhand Chess Association) on payment of Annual Affiliation Fee of Rs. 400/- (Rupees Four hundred only) will be accepted as ordinary member of the Association. It will nominate any two members to represent their District Association. These two members shall have full voting rights and shall be entitled to be elected as office bearers of the Association.

b) Clause 13.3 should read “For the Executive Committee of the Association, two delegate from each district, apart from the office bearers of EC, shall be allowed to attend and to vote.

Agenda # 6
By telephone the Secretary of the Chakradharpur Chess Association Mr. U P Batabyal offered to host the coming AGM at Chakradharpur. He insisted on 2 players 1 parent representation from each unit and keep 2 days program for the AGM. ESDCA showed their desire to have it in Jamshedpur.
However house decided to have the AGM followed by election for 2013-2016 at Ranchi, seeing the convenience of the majority on 21st July 2013 from 10.30 AM onwards.

Agenda # 7
It was decided to finalize the list of the eligible members with voting right before 7th July 2013 as per the constitution. And the same has to be sent along the Nomination form.
The Nomination filing date will be 17th and 18th July 2013 and the Scrutiny and withdrawal date will be 20th July 2013.

Agenda # 8
Mr. Pradip Kumar Verma has been given the responsibility to decide and appoint returning officer for the scheduled election.

Agenda # 9
Secretary, West Singhbhum District, raised that as per the clause 21 the clubs should become affiliated to their respective District Chess Association.
Hon. Secretary mentioned that as per the AICF norms we can have different type of members apart from the affiliated Districts Chess Association (Ordinary Members) but Clause 21 restricts us from doing so for clubs. Under the circumstances we request CCA (As at the time of giving them the Special Membership, the WSDCA was inactive) to obtain NOC from WSDCA to continue as Special Member, otherwise the fee received for 2013-2014 will be refunded, as also mentioned by Amit Kumar Medda.
ESDCA insisted that the clause 21 must be followed in this regard and the same was resolved by the house.