ORG BY: DHANBAD DISTRICT CHESS ASSOCIATION
DATE: JUNE 16’ 2013 AT DHANBAD
MINUTES OF THE CENTRAL COUNCIL MEETING
In the presence of the following:
I. CC Members
- Mr. Uma Shankar Choubey, Vice President Dumka
- Mr. Neeraj Kumar Mishra, Hony. Secretary
- Mr. S N Tiwary, Jt. Secretary Dhanbad
- Mr. Jayant Kumar Bhuyan, Jt. Secretary ESDCA
- Mr. Ajit Kumar Singh, Jt. Secretary Giridih
- Mr. Pritam Singh, Treasurer ESDCA
- Mr. Vivk Kumar, Member Chatra
- Mr. Amit Kumar Medda, Co-Ordinator CCA
II. Invited Non CC Members.
- Mr. Arvind Kumar Sinha, Secretary Dhanbad
- Mr. Mukesh Kumar Sinha, Jt. Secretary Dhanbad
- Mr. Narendra Kumar Tiwary, Secretary ESDCA
- Mr. Awadhesh Kumar, Jt. Secretary ESDCA
- Mr. Prdip Kumar Varma, President Ranchi
- Mr. Akid Khan, Secreatry Chatra
- Mr. Anil Kumar Singh, Jt. Secretary Chatra
- Mr. Bipin Kumar Shastry, Dumka
- Mr. N N Pandey, Secretary WSDCA
- Mr. Sunil Sharma, Secretary WSDCA
- Mr. Binod Kumar Bedi, Secretary Godda
- Mr. Dharmendra Jaiswal, President Latehar
- Mr. Subodh Kumar Jha, Bokaro
To discuss the following circulated AGENDA at 14:00 hrs in the premise of the Central Institute of Mines & Fuel Research (CIMFR) at Dhanbad.
- Confirmation of minutes of the last Central Council Meeting held on 2013.
- Filling the vacant post of President, following the resignation submitted to AICF by Mr. N K Singh.
- Finalization of the State calendar for 2013.
- Framing the bye laws of the Association and recommend it to AGM of 2013.
- Fixation of date and place of the AGM with election for 2013-2016.
- Finalizing the list of eligible members with voting right.
- Appointment of returning officer for the election.
- Any other matter with the permission of chair.
The meeting started at 3.00 PM as few of the members reached late. The Vice President Mr. Uma Shankar Choubey was requested to preside the meeting in the absence of the President by Mr. N K Mishra and seconded by Mr. Arvind Kumar Sinha, the request was gladly accepted by the house unanimously.
A welcome to the members was given by the host association’s Secretary, Mr. Arvind Kumar Sinha. He shared many important information about the city Dhanbad, not known to many of us.
Agenda # 1
The minutes of the last CC Meeting was read by the Hony. Secretary on behalf of the working Secretary Mr. B T Rao who was absent due to his bad health and was placed or the confirmation before the house. Mr. N N Pandey who presided in the said CC meeting and Mr. N K Mishra pointed out the below mentioned mistakes, a gross one on which Mr. J K Bhuyan, Jt. Secretary, who was helping the Working Secretary since January 2012, refrained to say anything on the issue raised.
Mistakes in the minutes:
- Question raised by Mr. Mishra that what have we done on the instryction of AICF regarding amendments in our constitution as per their circular, circulated in the March 2012. Mr. J K Bhuyan denied that It might have been forwarded in recent past prior to the meeting which was not true.
- No mention about Mr. N K Mishra’s following objections:
a) About his involvement in the ESDCA’s internal matter.
b) Non CC member’s presence in the meeting (Mr. Pritam Singh also objected).
c) ESDCA’s claim that as the meeting premise is within their office premise, their members have every right to be there, an unwanted interference.
d) No quorum was fulfilled.
- No deliberation or decision was taken on the mentioned dates of the AGM.
- Mr. R N Murty’s denial about writing AICF for appointing an Observer for the ESDCA’s election for their present tenure (an incorrect one)
House instructed to make the necessary change in the minutes to rectify it.
Agenda # 2
On Presidents resignation, Mr. N K Tiwary enquired whether the resignation was submitted to AJCA or not Mr. N K Mishra read out the communications took place between him, President and AICF and also established that the resignation’s email copy did come in our official email
ID Jharkhandchess@gmail.com .
House agreed with the view of AICF, regarding Mr. N K Mishra remaining as Hony. Secretary, AJCA till next election after few heated argument with the ESDCA’s Secretary for quoting their member Mr. R N Murty “What for you all are going to the CC meeting at Dhanbad, everything is managed already”, was very strongly opposed by Mr. Arvind Kumar Sinha, Mr. Binod Kumar Bedi, Mr. N N Pandey and Mr. Akid Khan. House also thanked Mr. B T Rao for shouldering the responsibility of Hon. Secretary, AJCA, during the period in which Mr. N K Mishra was not available.
House entrusted Mr. Uma Shankar Choubey, the Vice President of AJCA, with the responsibility of the Working President and decided to write to Mr. N K Singh along with the copy of the minutes of this meeting “Today’s house would be happy if you could review your decision and in your absence we have elected Mr. Uma Shankar Choubey as Working President”.
Agenda # 3
An Audited account was presented by Mr. Pritam Singh, Treasurer and was accepted by the house unanimously after few clarification and suggestions regarding the Income part (shown as a consolidated) which may be divided in few more heads. By Mr. N N Pandey and .N.K.Tiwary.
Apart from the submitted account, Mr. Mishra brought to the notice of the house that an amount of Rs. 10,000//- was to be received by us from Tata Steel, an sponsorship amount for the State Championship held in 2012, was taken after deduction of Rs. 200/- (TDS) in the name of ESDCA as our association do not have our PAN No. The same and 21,150/- (as per the information recd from ESDCA) are to be recd from ESDCA against different heads. Also informed that an amount of Rs, 1570/- is with Saraikela and Kharsawan and Rs. 1,000/- with Godda.
Mr. N K Tiwary objected and said it is “Insulting” to them to talk about the dues in the CC meeting and they have claimed that they have ‘given’ AJCA lot of revenue in the past. Hon. Secretary read the communication between ESDCA and AJCA in which ESDCA claimed that
The said amount Rs. 9,800/- was promised by three member ‘core’ committee President, Working Secretary and Jt. Secretary Mr. J K Bhuyan, to be utilized for the prizes of the State U-13 and U-19 Boys and Girls Championship conducted by ESDCA recently.
In reply to Mr. N K Tiwary’s remarks house warned him not to use objectionable words in the meeting and be ethical in his remarks.
Hon. Secretary informed the house that there is nothing in writing and it seems it was decided amongst the said ‘Core” committee. He also informed that Treasurer is also unaware of such decision. However it is submitted to the house for the decision.
Amit Kumar Medda objected to the exemption specially to ESDCA saying that ESDCA is the financially strongest Ordinary Member and if AJCA was willing to spend any such big amount then probably any other Ordinary Member could have organized such event and in future in such instances we should provide the same offer to others.
Hon. Secretary also mentioned that the Bokaro District is suspended since 2006 on financial ground as they failed to pay a sum of Rs. 10,000/- in connection with the Senior State Championship organized by them. He requested we should consider to revoke their suspension. On this ESDCA suggested after the AGM/Election a new body may be formed and ask the new body to pay the due amount.
Finally, house agreed to redeem Rs. 9,800/- deposited to ESDCA account as per the verbal commitment and warned against committing anything verbally in related with finance and in such decisions the Treasurer should be included. Godda District requested for their exemption also which was accepted. West Singhbhum also reminded that a decision was taken to give them 2 no’s of Chess Clock, but Treasurer informed that though we wish but our finance does not permit to it. Finally Hon. Secretary announced that in this current financial year we will try to provide Rs. 5000/- to each Ordinary Members.
Agenda # 4
It was decided to organize the State U-15 Boys and State Women and U-15 Girls will be organized together as the dates of the National Women Challenger’s are approaching soon. The event was offered to all but no Ordinary Members showed the desire organize it. Under the Circumstances AJCA will organize it either in Chaibasa or Dumka depending on the availability of playing venue and accommodation.
Godda District Chess Association agreed to organize the State U-9 and U-11 Boys & Girls Championship in the month of August 2013.
Agenda # 5
The circulated proposed amendments in the present constitution was accepted after a small correction in the
a) Clause 8.03. Ordinary Member – It is meant for and open to all District Chess Associations. District Association which affiliates itself with AJCA (All Jharkhand Chess Association) on payment of Annual Affiliation Fee of Rs. 400/- (Rupees Four hundred only) will be accepted as ordinary member of the Association. It will nominate any two members to represent their District Association. These two members shall have full voting rights and shall be entitled to be elected as office bearers of the Association.
b) Clause 13.3 should read “For the Executive Committee of the Association, two delegate from each district, apart from the office bearers of EC, shall be allowed to attend and to vote.
Agenda # 6
By telephone the Secretary of the Chakradharpur Chess Association Mr. U P Batabyal offered to host the coming AGM at Chakradharpur. He insisted on 2 players 1 parent representation from each unit and keep 2 days program for the AGM. ESDCA showed their desire to have it in Jamshedpur.
However house decided to have the AGM followed by election for 2013-2016 at Ranchi, seeing the convenience of the majority on 21st July 2013 from 10.30 AM onwards.
Agenda # 7
It was decided to finalize the list of the eligible members with voting right before 7th July 2013 as per the constitution. And the same has to be sent along the Nomination form.
The Nomination filing date will be 17th and 18th July 2013 and the Scrutiny and withdrawal date will be 20th July 2013.
Agenda # 8
Mr. Pradip Kumar Verma has been given the responsibility to decide and appoint returning officer for the scheduled election.
Agenda # 9
Secretary, West Singhbhum District, raised that as per the clause 21 the clubs should become affiliated to their respective District Chess Association.
Hon. Secretary mentioned that as per the AICF norms we can have different type of members apart from the affiliated Districts Chess Association (Ordinary Members) but Clause 21 restricts us from doing so for clubs. Under the circumstances we request CCA (As at the time of giving them the Special Membership, the WSDCA was inactive) to obtain NOC from WSDCA to continue as Special Member, otherwise the fee received for 2013-2014 will be refunded, as also mentioned by Amit Kumar Medda.
ESDCA insisted that the clause 21 must be followed in this regard and the same was resolved by the house.